Minutes of AGM

The Annual General Meeting of the Uplyme and Lyme Regis Horticultural Society took place on 27th March 2013 at Uplyme Village Hall. The meeting opened at 7.35pm

Apologies for absence were received from Ken Gollop and Ann Prince.

Minutes of the AGM held on 28th March 2012 were approved and signed.

Matters arising:  none.

President’s Address:  The President, Beryl Denham, welcomed all those present, and stressed that the committee pays much importance to any suggestions from members on the running of their society.  Mrs. Denham also thanked the committee, led by Jenny Harding, for their work during the past year delivering an interesting programme as well as the two annual shows and plant sale. She invited members to consider joining the committee.
In particular, Mrs. Denham thanked Jenny Oldfield,  who had organised the last two Summer Shows, the first at very short notice and last year’s show so disrupted by bad weather, and praised her publishing and administrative skills.
Mrs. Denham also thanked Ann Prince both as her work as committee secretary, but also for organising three Autumn Shows and Plant Sales.  Ann plans to leave the area in the near future.  Tokens of appreciation for both Ann and Jenny will be delivered as neither were present at the AGM.

Chairman’s Address:  The Chairman, Jenny Harding, welcome everyone and thanked all those who had helped make 2012 another successful year for the society.  She gave special thanks to the committee for their hard work despite the bad weather during the past year.
Running through the 2012 programme of events, she noted various events threatened by dreadful weather, and particularly praised the efforts and support which brought about the success of the Summer Show, modified at the last moment.  Jenny Oldfield was thanked for her role in this event, as were Brian Cursley, Pam Corbin and Ann Prince for organising trips, and Ann for putting on the Autumn Show and Plant Sale, which will be run this year by Brian Cursley.
Feedback was invited on the subject of the Barn Dance and whether it should continue. Although numbers were down this year, it had been good fun.
The Horse Chestnut planted by the Society in 1963 on the green outside the church in memory of Winston Churchill had to be felled last year, and the Society will pay for replacement trees.  The Society also made donations to the RNLI and the Slow Ride to Turin.
Jenny presented the programme for 2013, stressing in particular the arrangements for the Summer Show which this year includes the name Country Fayre, reflecting a slight change in identity to distinguish it from the Village Fete, and returning to an event more akin with the historical roots of the society. Displays of Falconry, Hurdle Making, Beekeepers, etc. are listed among the attractions in the Show Schedule, freely available since December 2012. She welcomed and thanked Sue Stones and Zoe Stansfield who are sharing the organisation of this event and have been working on it since September 2012.
Jenny H also invited people to join the committee, welcomed any suggestions/comments/offers of help from members, and thanked everyone for their support and attendance at all the events throughout the year.

Treasurer’s Report:  The Treasurer, John Routley, reported that the Society had made a surplus for the third year running.  This had been achieved despite the Summer Show making a slight loss, which could be accounted for by the slightly lower attendance and the cost of the marquee in extremely wet weather conditions, but this loss had been covered by other events during the year.  He mentioned that the figures for insurance in 2012 & 2013 might be misleading as the due date for paying this had been altered, and that in 2012, 16 months had been covered.
John Routley was thanked for producing the accounts.
Barbara Bull proposed that the accounts be accepted, seconded by Lois Wakeman.

Nominations:
President: Beryl Denham was nominated, and elected unanimously.
Secretary: Ann Prince will be leaving. There were no nominations for her successor, and an urgent invitation was given to fill this role.
Treasurer: John Routley was nominated, and elected unanimously
Committee members: Pam Corbin, Jenny Oldfield, Jane Godfrey, Alan Booth, Tony Cook, Brian Cursley, Gill Wells & Rob Harvey.
Jenny Thomson proposed they be re-elected, seconded by John Garland and elected    unanimously.
Auditor: John Edwards.  Proposed by Rob Harvey and seconded by Tony Cook, support unanimous.

Membership Fees:
It was proposed that the fees be increased.  There were two possibilities for this increase:
£6.00 per single member, £10 for a couple living at one address.
£6.00 per person (couples paying as two single members).
(Under 16’s would remain free).
There followed a discussion, during which there were several opinions presented from the floor.  A vote was taken, with gave a majority acceptance of option 2.
From January 2014 the membership fee will be raised to a flat rate of £6.00 per person.

Millennium Seed Bank: In response to a suggestion from a member of the Society, Jane Godfrey gave a short presentation on the work of the Millennium Seed Bank Project run by Kew Royal Botanic Gardens.   Several options were presented to members for supporting this project financially, and the consensus of opinion was that £1,000 should be raised to “Save a Species”.  Discussion on how this money can be found, and the choice of species to be saved will take place at a later date.

Any Other Business:
Lois Wakeman proposed a vote of thanks to the Committee.
There was no other business.

The meeting closed at 8.12 pm.