HORTICULTURAL SOCIETY ANNUAL GENERAL MEETING
DATE Wednesday November 23rd, 7.30pm
VENUE Uplyme Village Hall
In this dormant season the gardening year begins. The same is true for our Horticultural Society. At its AGM on Wednesday we shall reflect on the highlights of 2016 and present some of our ideas for the year ahead – talks, visits, shows and the fundraising events that have given us pleasure in the past.
We hope you will continue your membership of the Society in 2017 and enjoy participating in the activities. We hope also that some members will take on responsibilities – become committee members themselves or volunteer to do work for which they have time and talent.
The AGM is the annual opportunity for members to declare an interest in helping with the smooth running of the Society, particularly necessary this time when we have such committee members as our Vice Chairman Tony Cook retiring, also Gill Wells and Marjorie Waters. We will greatly miss their hard work and ideas. And we need to replace them.
Please give a thought to how you might provide some help, either alone or with a friend or two (perhaps a job-share?) and talk to Chairman Jenny Harding before or on the evening of the AGM on Wednesday November 23rd. (01297 444034) firstname.lastname@example.org
AGENDA for ANNUAL GENERAL MEETING 2016
3. Minutes of 2015 AGM
4. Matters Arising
5. Chairman’s report
6. Treasurer’s report
7. Summer and Autumn Show
8. Election of Officers and Committee
9. Any other business
MINUTES for ANNUAL GENERAL MEETING 2015
Apologies – there were no apologies.
President’s Welcome – Beryl Denham welcomed members to the meeting and said that it was crucial to co-opt new committee members to enable the Summer Show to take place next year as 3 members were retiring. She presented cards and gifts and thanked Brian Cursley who had organized the previous 5 shows for his sterling work; Jane Godfrey who had promoted the Millennium Seed Bank plant sponsorship and organized all the membership records and Rob Harvey for his helping at numerous events, organising the Christmas dinners and his excellent lemon drizzle cakes. Thanks were also expressed to all committee members for their work done, energy and good humour throughout the year.
Minutes of AGM 2015: Copies of the Minutes were distributed – and following agreement were signed as a true record.
Matters Arising – there were no matters arising.
Chairman’s Report – Jenny Harding welcomed everyone to the AGM and reported that there had been excellent coach trips during the year to NT Greenway & NT Stourhead, Hestercombe, Taunton Flower Show and Hilliers Arboretum. Monthly meetings had covered topics including herbaceous plants, No Dig Gardening, British Owls, Community Gardening in Dagenham, and the Social Life of the Bumble Bee. A Curry and Ferret racing Night in February was a successful fund raising event, and we took part in the Lyme Regis Christmas Tree Festival, and ran stalls at the Uplyme Village Fete and the Lyme May Day fete. Robin and Rosemary Britton are making an excellent job with publicity and Carole Halden keeps the website up to date and sends out monthly emails. Jane Godfrey, after 4 years has handed over membership duties to Anita Routley. Thanks were given to all committee members and helpers who have provided a varied programme of events and outings during 2015 with good attendance and participation from members and visitors. For the coming year there are plans for a Seed Swap and Social in January, a Bird Watching cruise of the River Exe in February and a Ceilidh in March, and we look forward to seeing you at these events. We hope to hold the 87th Summer Show in July 2016 but as 3 committee members have stood down and no-one has come forward to be Show Secretary this may not be possible and so we appeal for volunteers with fresh enthusiasm and energy to come forward.
Treasurers Report: The Statement of Accounts was distributed which showed an increased membership, Summer Show income was as in previous year, with reduced expenses. Ferret racing profit was £900+ some trips had made a profit, some a small loss, £700 had been given to the Uplyme School from Summer Show profit and £1000 to the Millennium Seed Bank at Kew for sponsorship of the Dorset Heath. Capital expenditure included mugs and a projector and table for the society’s use in the Village Hall. Approval of the Accounts was proposed by Rob Harvey, seconded by Ken Gallop and all agreed.
Election of Officers and Committee – President – Beryl Denham, proposed by Pam Corbin and Seconded by Jane Godfrey. Secretary – Rose Mock, proposed by Rob Harvey and Seconded by Pam Corbin. Treasurer – John Routley Proposed by Tony Cook and Seconded by Mrs Driver, were unanimously elected. Committee of Jenny Harding, Tony Cook, Gill Wells, Pam Corbin, Robin and Rosemary Britton proposed by Priscilla Fortescue and seconded by Jenny Thompson. Everyone was in favour of these appointments. Marjorie Waters volunteered to join the new Committee. Appointment of Auditor – a replacement is needed as current auditor is moving away and would be chosen at the next Committee Meeting.
Show Secretary: Jenny Harding outlined need for a Show Secretary as 16th July had been booked for the next Summer Show – discussions included suggestion that jobs could be divided into smaller portions, with a show ‘co-ordinator’, as work has already been done on a Show Schedule, but sponsors will need to be contacted, stall holders need to be booked, judges contacted etc. If enough people volunteer the workload would be easier, and new people would bring fresh ideas and energy. . Questions raised included reimbursement of Committee expenses, also could someone be paid to do job, with suggestion of £200 honorarium to encourage someone to come forward. A Sub Committee has been formed to organise the next year’s outings and monthly talks.
There being no other business the meeting closed at 8.10pm.